Dao Tien women in their traditional costume ©

Cao Trung Vinh

Background

Heritage of Future Past is a project under the British Council’s Culture Responds to Global Challenges programme – celebrating the transformative power of arts and culture to change attitudes, support more equal societies and the protection and promotion of cultural expression, diversity and heritage at risk.

Heritage of Future Past has been implemented in Viet Nam since 2018, working with diverse local communities to safeguard and promote heritage at risk, and to create opportunities for local people to directly contribute to and benefit from the safeguarding and promotion of their cultural heritage. For more information about Heritage of Future Past, please visit this link

We are looking for dedicated partners to provide technical support to individuals, groups, and communities in designing and realising action plans to safeguard and promote their cultural heritage. Our project is community-driven and people-led and are devised and managed with local partners on the ground, supporting local communities to promote their own cultural heritage, leading to economic growth and improved social welfare.

Details on what we are looking for in a potential partner are provided below. Please send a Proposal using the response form provided to vnarts@britishcouncil.org.vn before 26 September 2024.

By issuing this Call for Partner, the British Council is not bound in any way to enter any contractual or other arrangement with you or any other potential supplier. 

What are we looking for in a potential partner? 

We are looking for a partner who can provide technical and management support to individuals, groups and communities to help them design and realise action plans to safeguard and promote their cultural heritage, and to use cultural heritage as a resource to elevate local challenges. Support may come in the following forms:

(1) Co-designing a series of workshops to connect and strengthen capacity in cultural heritage sector, undertaking a people-centred approach in heritage protection to improve community livelihood. The partner would be instrumental in: 

  • Needs assessment: Ability to conduct thorough needs assessments to understand the specific requirements and aspirations of local communities regarding their cultural heritage.
  •  Capacity building programme development: Ability to design a capacity building programme that addresses local needs, covering topics such as project management, sustainable and long-term community development, community heritage management planning (including identifying, inventory building, heritage asset recognition, management, and promotion), local products development and connection with new market, heritage tourism development and management, and cross-cutting issues such as gender balance, women and girls’ empowerment, cultural authenticity, local ownership and decision making, etc.
  • Inclusive and interactive approach: Ability to design and deliver activities that are participatory, culturally sensitive, gender-sensitive, and accessible to all community members. The target groups are cultural heritage professionals/organisations, heritage practitioners, community members including women and girls, indigenous peoples, young people, from less visible and harder-to-reach communities.
  • Community of Practice: Ability to facilitate networking and knowledge-sharing among workshop participants to build and maintain a robust Community of Practice focusing on cultural heritage safeguarding. Between January and March 2024, a Community of Practice as part of Heritage of Future Past was developed by the British Council, actively engaging with more than 250 members including project partners, grantees, and individuals/organisations are currently working together to reflect, share best practices from Heritage of Future Past and in cultural heritage sector. We will look to explore how this Community of Practice can be self-sustaining.
  • Follow-up and support: Provide ongoing support and follow-up after workshops to help communities implement the knowledge and skills acquired. It is planned that by the time the training courses take place, a call for grant applications would have been launched. Therefore, those who participate in training will be encouraged to respond to this call, and seek to learn skills, knowledge and process that would benefit them in developing and implementing projects and initiatives using cultural heritage as a resource to tackle local developmental challenges. 

(2) Co-creating and managing the Cultural Heritage Grant Programme with the British Council through a transparent process ensuring equal opportunity. This process involves an open call, information session, panel selection, disbursement of grant funding, support to all grant recipients, and monitoring, evaluation and learning. The purpose of the grant programme is to directly engage with and benefit local communities in the safeguarding and promotion of their cultural heritage. Management of the grant programme may include providing support, particularly management support i.e. monitoring of progress through regular meetings and field trips, evaluation of project results/outcomes, data collection, report writing, etc., to all grant recipients. This report offers information about the Community Cultural Heritage Challenge, a grant programme by the British Council supporting locally led initiatives between 2021 and 2023. 

(3) Organising knowledge sharing and learning opportunities, such as roundtables, seminars, conference, etc. that involve community members/groups, heritage practitioners and professionals, researchers and academics, and relevant government bodies.

What are we looking for?

As we work directly with local communities in diverse areas in Viet Nam, we are looking for responses from organisations and institutions with mandates/functions and capacity which include: 

  • Experience in grant management: Proven track record in disbursing and managing grants, particularly those related to cultural heritage and community development. We offer an opportunity for learning about and understanding the grant management practice by the British Council’s Centre of Excellence. 
  • Expertise in locally-led capacity building: Extensive experience in developing and conducting training and workshops following a need-responsive and interactive approach.
  • Community engagement skills: Strong ability to engage with and empower local communities, fostering participatory and inclusive approaches.
  • Collaboration and co-creation: Commitment to working closely with local communities and stakeholders, ensuring projects are tailored to local needs and priorities.

How will we work together?

Heritage of Future Past pioneers the concept that cultural heritage can be used as a resource to address local challenges and achieve inclusive growth. We follow some key principles and ways of working in doing so. These are:

  • Heritage of Future Past is inclusive, we aim to enable harder-to-reach individuals and communities to be included their heritage, and the value it brings them economically, socially and environmentally. 
  • Heritage of Future Past applies participatory ways of working, offering those in the community opportunities to contribute their ideas, and to play an active role in the inclusive growth of their environment.
  • Heritage of Future Past emphasises on sustainability, demonstrable through bottom-up rather than top-down ethos, and which aim to benefit people more directly and encourage local ownership and shared responsibility.
  • Heritage of Future Past aims to building capacity for local partners and communities to deliver long-term impact through developing skills, providing tools, sharing knowledge, and connecting networks of individuals, communities, organisations and institutions working with heritage.
  • Heritage of Future Past follows a people-centred approach where individuals and communities themselves identify the heritage at risk and are capable of initiating actions to safeguard and promote their cultural heritage in their own terms to bringing about inclusive growth of their localities.  

We propose to work with like-minded partners in mutually beneficial partnerships, where partners co-create and co-manage the programme, reflect and share learning of best practices, and jointly advocate for inclusive and innovative ways of working with culture heritage to realise sustainable development goals. We will encourage grant themes such as sustainable tourism, creative craft, inclusive community development, inclusive education, intergenerational transmission of knowledge and skills, documentation and archiving, research and development of heritage-based new services and products, etc. We will stimulate innovation, local ownership and sustainability through these grants, while ensuring that local communities receive support to realise their own initiatives.

Partnerships we are looking to form may involve budget transfer from the British Council to the partner for management. Budget can be used to cover costs such as professional fee, allowance and honorarium for staff (i.e. trainer, manager, admin and support staff), travel and accommodation, and other platform fee (i.e. share of rent or other office facility). 

We follow the EU-UN cost norms for development projects in Viet Nam.

We encourage partner organisations to make non-cash contribution to the programme. Non-cash contribution can come in form of existing staff cost or facility cost that can be used solely for the benefit of the joint programme. 

What is the scope of work and indicative budget?

The table below presents the scope of work and indicative budget for the project. Details will be discussed and further developed once a partner is selected. Please refer to the indicative budget when preparing a proposal.

Scope of Work (for maximum 12 months)

Indicative Budget (maximum)

Capacity Building Programme, including: 

(a) Co-designing a series of workshops to connect and strengthen capacity in cultural heritage sector, undertaking a people-centred approach in heritage protection to improve community livelihood;

(b) Organising knowledge sharing and learning opportunities, such as roundtables, seminars, conference, etc. that involve community members/groups, heritage practitioners and professionals, researchers and academics, and relevant government bodies.

VND 160,000,000

Cultural Heritage Grant Programme

VND 800,000,000

Project Management (including management staff fees and direct platform fee, not professional fees for capacity building)

VND 160,000,000
TOTAL VND 1,120,000,000

How will we evaluate your Expression of Interest?

Criteria

Weighting

Quality  
(a) Evidence of organisation competence, i.e. technical and management staff, including budget proposal and ability to manage scope of work and budget 20%

(b) Track record of implementing community-based projects or activities in diverse geographic areas and with less visible and harder-to-reach communities in Viet Nam

20%
Expertise  
(a) Capability to reach and have required understanding of community development issues and best practices working with less visible and harder-to-reach communities 20%
(b) Ability to demonstrate through previous examples of working community members  20%
Compatibility   
(a) Shared understanding and vision for the key principles and ways of working of Heritage of Future Past (please see How will we work together? section) 20%

Timeline

Activity 

Date

Call for Partners published  05 Sep 2024
Deadline for enquiries 20 Sep 2024
Deadline for submission of EoI 26 Sep 2024
Interview with potential partners  Week commencing 30 September 2024
Final decision 10 October 2024
Start of partnership  15 October 2024

Enquiry and further discussion

Please send your enquiry to vnarts@britishcouncil.org.vn before 20 September 2024. We will respond to your enquiry within 3 working days. We are open to having a meeting with you to discuss your interest should you feel that it would benefit your proposal. Please let us know if you wish to have a meeting through the email provided.